If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into mouse click the next document your notes. After the meeting, you can send your notes to the attendees as a message. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook.

• There a tons of postings listing tons of errors, but Microsoft didn't fix any of them and will release it anyways.
• Use your organization’s solution in place of AutoArchive, and as always, follow your corporate policy.
• The same category set applies to all items, so if you use a category for contacts, keep it.
• But if a message takes longer than two minutes to deal with, defer it.
• Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control.
• Make sure to respond to the Contact Group after the issue is resolved with the resolution.

Delete it

To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. After you have processed your messages, the best place to do work in Outlook (reply to messages and so on) is in Tasks. By switching to Tasks, you won’t be distracted by messages arriving in your Inbox.

Which Contact Groups should go to a folder instead of my Inbox?

This guide represents our advice on how to get the most out of Outlook. A few core scenarios are covered recreate Outlook profile step by step to help you leverage Outlook into your information management needs. Go to File → Office Account → Update Options → Update Now. Jon Harris is a Technical writer with experience working for cybersecurity and tech related companies. He has a bachelor's degree in computer science and likes to read, hike, and fish in his spare time.

Daily review: Managing your time and tasks

By making your Inbox the central place for receiving important messages, you can go through it with the confidence that each item is something you need to deal with. You categorize many of your messages before you file them to help you find them later. To change these settings, select the File button, select Options, and then select Mail.

When to create a Contact Group in Outlook

To select a meeting time, select a time suggestion in the Room Finder pane in the Suggested times section, or pick a time on the free/busy grid. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. After you process your messages, you can tackle your task list. This is when you respond to those messages that you have deferred.



He began his career in computer science before pursuing a career as a writer, and editor. Now is your turn to apply them daily and improve your productivity. These statistics show the importance rebuild Outlook data file quickly of efficiently managing your inbox. Let me share a few Outlook tips that will improve your email management.

View the calendar and inbox side by side

For example, many messages can be responded to in two minutes or less. But if a message takes longer than two minutes to deal with, defer it. To get a sense of what two minutes feels like, try timing yourself. If you never want to receive another message as part of this conversation, ignore it.

What if I have retention policies or an Exchange Server Online Archive?

However, the read and unread states of messages can be easily be triggered by clicking around your messages so they aren’t a perfect record — just a tool. Create Contact Groups (formerly known as personal distribution lists) in Outlook when you want to make it easier to send messages to a group of people outside your corporation. For all groups inside your corporation, create a public Contact Group (ask your IT administrator about how to do this). Send your calendar in a message when you set up meetings with people who can’t see your free/busy information, such as people outside of your company. Create a single task, mark it with the @Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you.